Oklahoma Workers Comp Mileage & Travel Reimbursement

We asked various questions regarding the Oklahoma workers compensation mileage reimbursement processes:

Questions Asked & Answer Received

1. Is there a reimbursement for travel expenses? Car, taxi, bus, train, etc.
Yes. O.A.C. 810:10-5-45 (c) provides for travel expenses. The employer or insurance carrier shall reimburse the employee for the actual mileage in excess of twenty (20) miles round-trip to and from the claimant’s home to the location of a medical service provider for all reasonable and necessary medical treatment, for vocational rehabilitation or retraining, for an evaluation by an independent medical examiner and for any evaluation, including an evaluation for vocational rehabilitation or vocational retraining, made at the respondent’s request, but in no event in excess of six hundred (600) miles round-trip. Mileage and necessary lodging expenses are limited to the provisions of the State Travel Reimbursement Act, 74 O.S. §§ 500.1, et. seq. Meals will be reimbursed at a per diem rate of Fifteen Dollars ($15.00) per meal per four hours of travel status, not to exceed three meals per day.

This rule applies only to authorized medical visits only (treating doctor). The mileage is for distances in excess of 20 miles, so if the round trip is 40 miles you will be reimbursed for 20 miles. Below is the relevant rule in its entirety.

Okla. Admin. Code 810:10-5-45

810:10-5-45. Submission to medical examination; appointment of medical or vocational expert; travel expenses

(a) Submission to medical examination. Upon reasonable advance notice from the employer or insurance carrier, the employee must submit to a medical examination by a physician selected by the employer or insurance carrier. If the claimant refuses to submit to the examination, the employer or insurance carrier may file a CC-Form-13 requesting the claimant’s compensation and right to prosecute any proceeding under the AWCA be suspended during the period of refusal as provided in 85A O.S. § 50(E). The claimant must show cause at the hearing why the request of the employer or insurance carrier should not be granted.

(b) Appointment of medical or vocational expert. Appointment of an independent medical examiner is governed by 810:15-9-4. Appointment of a medical case manager is governed by 810:15-11-4. Appointment of a vocational rehabilitation provider is governed by 810:20-1-4.

(c) Travel expenses. The employer or insurance carrier shall reimburse the employee for the actual mileage in excess of twenty (20) miles round-trip to and from the claimant’s home to the location of a medical service provider for all reasonable and necessary medical treatment, for vocational rehabilitation or retraining, for an evaluation by an independent medical examiner and for any evaluation, including an evaluation for vocational rehabilitation or vocational retraining, made at the respondent’s request, but in no event in excess of six hundred (600) miles round-trip. Mileage and necessary lodging expenses are limited to the provisions of the State Travel Reimbursement Act, 74 O.S. §§ 500.1, et. seq. Meals will be reimbursed at a per diem rate of Fifteen Dollars ($15.00) per meal per four hours of travel status, not to exceed three meals per day.

2. What is the current mileage rate?
Based on the IRS website, the current mileage rates is 54 cents per mile.

3. Is there a specific form?

As far as any specific forms and processes for submittal it will be best for you to contact the insurance company and/or the worker’s compensation commission https://ok.gov/wcc/

4. Where can I find the form?
http://www.owcc.state.ok.us/PDF/Mileage%20Rate%20History%20Chart.pdf

5. How do I submit the form, process? Email/fax/mail?

NA

6. How long does it generally take to receive reimbursement?
NA

7. What is the follow up process if reimbursement is not received?
NA

All State Reimbursement Forms Can be Found Here

Workers’ Compensation Reimbursement Forms

Above Answers Provided By

Sara A. Worten
Assistant General Counsel
Oklahoma Insurance Department
Five Corporate Plaza
3625 NW 56th, Suite 100
Oklahoma City, OK 73112
Phone: 405.521.0125
sara.worten@oid.ok.gov

Locate Your States Workers Comp Agency
https://roadcash.com/blog/locate-your-states-workers-compensation-agency/

To easily collect your workers compensation transportation reimbursement, visit www.RoadCash.com

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